Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Supporters and Exhibitors to:

• Submit company logo and profile
• Order lead retrieval (badge scanners)
• Submit individual names for badges and order extra exhibitor badges
• Submit booth drawing (for “Space Only” booths)/Fascia sign lettering (for “Shell Scheme” booths)

Link to access the Portal https://exhibitorportal.kenes.com

Notes:

• The login details have been sent to the person signing the contract. This person is responsible for passing on the login details to a third party if needed.
• Access to all Portal services will be available only after submission of your company profile and logo.
• Only deliverables as indicated in your contract should be submitted via the Portal. Items not included in your contract will not be processed.

Kenes Contacts:

Conference Organiser
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel:  +41 22 908 0488

Industry Coordinator
Youcef Zaiter
M: +34 657977165| E-mail: yzaiter@kenes.com

Industry Liaison & Sales
Sherwin Gentle
E-mail: sgentle@kenes.com

Hotel Accommodation
Milena Nedyalkova
E-mail: mnedyalkova@kenes.com

Audio Visual Coordinator
Mike Perchig
E-mail: nest@nest-av.com

Registration Specialist
Anna Jopek 
E-mail: ajopekrodriguez@kenes.com

Product Marketing Coordinator
Olaya Espejo  
E-mail: oespejo@kenes.com

Contractors:

Bella Centre
ISPPD2026meetings@bellacenter.dk
Sponsored Symposia Catering Order Form: available here
Small Meeting Rooms Catering Order Form: available here

Catering is exclusive to the venue

Onsite Logistic Agent, Material Handing & Customs Clearance Agent
DSV
Belina Flores, Director Fairs & Events
Email: belina.flores.sierra@dsv.com
Mobile: +34 686 902 300
www.dsv.com
DSV is the exclusive handler inside the venue.

Hostesses & Temporary Staff Hire
Moving Talent EU
Viktor Oldenburg
E-mail: viktor@movingtalent.eu
+45 29 72 04 42

Action Item (Please refer to your signed contract)	Deadline	Contact Person
Staff Hotel Reservation	As soon as possible	https://hotels.kenes.com/congress/ISPPD26
Payment of Invoice Balance	Must be received in full one week prior to the Meeting	Pazit Hochmitz phochmitz@kenes.com
Symposium Final Program (for approval by Scientific Committee)	As soon as possible	Please send by email in the requested specifications to Industry Coordinator: yzaiter@kenes.com or through the Exhibitor Portal
Advertisement inside the Program book	Wednesday, 8 April
Promotional E-mail Blast (pre and post)	Friday, 3 April
Text for Push Notifications for Mobile app	Friday, 17 April
Mobile app adverts	Friday, 3 April
Badge Scanner/   Lead Retrieval System	Friday, 1 May	To reserve your Scanners, please refer to the on‐line Exhibitor’s Portal
Placing orders for Live streaming/ Voting/ ’Ask the Speaker’ and other Technology Products and Services	As early as possible, preferably before TBC	Olaya Espejo oespejo@kenes.com
Hostesses & Temporary Staff Hire	Friday, 17 April	Moving Talent EU Viktor Oldenburg viktor@movingtalent.eu +45 29 72 04 42
Catering Services	Friday, 17 April Orders received after April 17 : subject to a 25% surcharge. Order received 14days prior are not guaranteed.	Bella Center Copenhagen ISPPD2026meetings@bellacenter.dk Sponsored Symposia Catering Order Form: available here Small Meeting Rooms Catering Order Form: available here
Audio Visual – scheduling Tech rehearsal	Please directly contact the AV coordinator before Friday, 24 April	Mike Perchig nest@nest-av.com
Audio Visual – placing orders for extra AV for the Sponsored Symposia and AV for Meeting rooms	Please directly contact the AV coordinator before Friday, 24 April	Mike Perchig nest@nest-av.com
Shipping & Material Handling Services
Air freight – CPH (Copenhagen) Airport	Pre-alert & Documents: 7 working days before arrival at Copenhagen – CPH airport. Cargo: Latest arrival at Copenhagen – CPH Airport: 5 working days before stand delivery.	DSV Olimpia Rodrigálvarez olimpia.rodrigalvarez@dsv.com Mobile: +34 628930293 Office: +34 954325842
Pre-show / post-show warehouse handling
Road freight direct to venue

Company Name	Day	Starting Time	Ending Time	Hall	Capacity	Set-up
MSD	Monday, 18/05/2026	08:00	09:00	Hall D	900	Theatre
Pfizer	Monday, 18/05/2026	12:35	14:05	Hall D	900	Theatre
Sanofi	Tuesday, 19/05/2026	08:00	09:00	Hall D	900	Theatre
MSD	Tuesday, 19/05/2026	12:35	14:05	Hall D	900	Theatre
GSK	Wednesday, 20/05/2026	8:00	9:00	Auditorium 12	300	Theatre

Timetable and halls are subject to changes. The most updated timetable is published on the Meeting website.

Important notes:

• If you have any comments or concerns regarding the hall allocation of your symposium, please contact the Industry Coordinator at yzaiter@kenes.com as soon as possible so we can review and discuss whether an alternative allocation is feasible. Please note that any changes to the allocation must be finalized no later than April 17, 2026.
• Industry Supported Symposia sessions are not included in main Conference CME/CPD credits.
• In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your symposium. Please coordinate directly with the Industry Coordinator.
• We recommend arriving early to set up the hall prior to the start of your Symposium. A member of the Kenes Operational team will be available onsite should you need any assistance.
• Handouts are allowed to be distributed at the entrance to the Symposium hall; however, it is NOT permitted to place material on the seats inside the hall. We encourage supporters to consider digital alternatives, minimizing paper waste.
• Printed tent cards placed on the head table are allowed and should be produced and provided by supporter.
• We ask presenters to follow the time schedule precisely in order for the day’s events may run smoothly. The updated scientific program can be found on the Meeting website.

• Catering is exclusive to Bella Center Copenhagen and should be ordered in advance.
• Food and drinks are allowed to be taken into the symposium halls.
• Supporters who wish to order any Catering for their symposium or any food and beverages for their meeting/hospitality room are welcome to do so directly with Bella Center Copenhagen. Kindly contact : isppd2026meetings@bellacenter.dk
• Sponsored Symposia Catering Order Form: Click Here
  Small Meeting Rooms Catering Order Form: Click Here
• Deadline: Friday, 17 April
  Orders received after the deadline will incur rush fees, subject to items availability
  
• Catering setup: Catering can be placed either inside or outside the hall; however, due to short turnaround times between sessions, catering outside the hall is recommended. In such cases, sponsors are advised to include ropes and poles in their catering order to ensure smooth flow and better organization. Ropes and poles can be ordered together with the catering. Please let us know in advance your preferred Catering setup.
• If you are considering having catering during the symposium, please note that additional charges will be applied for cleaning the hall immediately following the session.
• Please take into consideration that lunch and refreshments will be served in the Exhibition Hall according to the Conference timetable (click here for the most updated timetable).
• If you are planning to offer catering together with the symposium, it is recommended to indicate this in all publications (as long as it is in line with the supporter’s internal compliance policy).
• Food surplus (leftovers): Sponsors are kindly asked to inform the organizers in advance if they wish to keep any leftover food, as all trolleys with catering leftovers will be removed once the symposia end by default; if requested, leftovers can be collected before removal or delivered to a designated location (e.g. booth or meeting room), with trolley assistance available upon request in advance. Any unclaimed surplus food will be handled by Bella Center in line with Danish food safety regulations and may be donated through their established partnerships with approved food donation organizations.

Technical Rehearsal

We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Meeting Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com
A 20 minute technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Speakers’ Expenses

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Conference

Hall	Capacity	Set-up
Hall D	900	Theatre
Auditorium 12	300	Auditorium seating

Auditorium 12 Video

Hall D TBC

Hall D, ISPPD 2026

· Large front projection screen in the center, image of at least H6 X W12 meters approx. ( see photo below )*.

· Digital branding of the Lectern and the PIPs screen

· 2 x High-powered Data projectors ( Main and back-up ) to create the panoramic background image and to project the PowerPoint & Video images as picture-in-picture “windows” on the screen.

· Data/Video control system, including a seamless Data/Video switcher and all necessary cabling ( opening picture-in-picture “windows” and adding titles of the speakers on the central screen, etc. ).

· PTZ Robotic video camera, to capture the face of the speaker at the lectern for live close-circuit projection during presentations.

· 50” Confidence monitor in front of the head table, showing the same PowerPoint & Video images as projected in the large picture-in-picture “window” on the central screen.

· Countdown Timer monitor in front of the lectern, operated by the technicians at the AV Control desk.

· Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.

· Designed lectern with a Portrait 40″ Plasma screen installed in each front, facing the audience, projecting a PPT with the name of the speaker ( see photo below )*.

· Wireless PowerPoint advancer/clicker ( we recommend using the cursor of the laptop computer as a pointer ).

· P.A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.

· Audio monitors for the lectern and the head table.

· Lighting system, illuminating the lectern and the head table.

· Colorful Lighting on stage

· 4 x AV technicians to operate the above-mentioned systems

For demonstration only ( taken in other Venues )

For demonstration only ( taken in other Venues )

For Sponsors’ Symposia being held in Hall A2, the company “virtual” banners on the Panoramic screen and in front of the lectern will be projected. Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution. The “virtual” banners can include the title of the Symposium and the name and logo of the Sponsor.

Aud. 12, ISPPD 2026

· Front projection screen, image of H3.7 X W6.6 meters approx. ( 16.9 ratio )

· 9000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.

· 42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.

· Countdown Timer monitor in front of the lectern, operated by the technicians at the AV Control desk.

· Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.

· Wireless PowerPoint advancer/clicker ( we recommend using the cursor of the laptop computer as a pointer ).

· P.A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.

· Audio monitors for the lectern and the head table.

· Lighting system, illuminating the lectern and the head table.

· AV technician to operate the above-mentioned systems.

Deadline for Additional AV orders: Friday, 24 April

If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue – and at least 2 hours before the start of the session.

Please note that the computers, used for showing the Presentations in the session halls, are being supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9.

If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room as soon as you arrive at the venue.

Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

IMPORTANT NOTE FOR MACINTOSH USERS

To use MAC presentations on the PC compatible meeting computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:

• Convert it to PowerPoint or PDF. Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
• Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

As previously mentioned, we strongly recommend scheduling a technical rehearsal and testing the Presentations during the rehearsal. Please plan directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com

If it hasn´t been done yet, Please submit the final symposium programme using the attached Agenda format via email to yzaiter@kenes.com as soon as possible  The proposed programme should include:

• Session Title (up to 110 characters including spaces)
• Session Description (up to 200 words, you can also include hyperlinks inside of it)
• Speaker Presentations Titles
• Timing – duration of each speaker presentation and full timing of the agenda
• Speaker/Moderator Full Name
• Speaker/ Moderator Country
• Speaker/ Moderator E-mail
• Speaker/ Moderator Affiliation
• Speaker/ Moderator Bio and Photo (please see specs below)

Please see below specs for Speaker Bio and Photo.

• Speaker Bio – up to 200
• Speaker Photo – 180×240 px, JPG Format

In case of changes to your symposium title or Programme after submission, please update the Industry Coordinators: Youcef Zaiter yzaiter@kenes.com

If you wish to have Technology Products and Services for your session, for further information and costs, please contact Olaya Espejo by e-mail: oespejo@kenes.com

This section includes guidelines which will assist you to prepare promotional items related to your industry sessions, however, kindly refer only to the relevant items in accordance with your sponsorship agreement.

Guidelines to follow when creating your promotional items and content

• All promotional items must be sent to yzaiter@kenes.com in advance, in order to proceed with the committees approval.
• Meeting banner should NOT be used in any promotional materials created by the supporter.
• Materials created by companies should NOT utilize the main event marketing look and feel.
• When promoting your symposium, you are allowed ​to use the phrase: “Official symposium of ISPPD-14”, which will take place in 17–21 May 2026 in Copenhagen, Denmark. This session is not included in main event CME/CPD credits

In addition, it is not permitted to use the ISPPD-14 logo on any of the symposia materials.

 

Mobile App Push Notification

For supporters entitled to a push notification as per their signed contract, kindly submit the text Friday, 3 April to yzaiter@kenes.com according to below guidelines: 

• Message Title – Maximum 40 characters including spaces.
• Message body – Maximum 140 characters including spaces.

Preferred date and exact local time, please coordinate with your industry coordinator.

• *Note the final schedule will be determined closer to the meeting, considering other push notifications.
• Push notifications will be sent out during breaks in order not to disturb the participants who are inside the halls.

 

Program Book Advertisement

For Sponsors entitled to adverts in the printed program book as per their signed contract, please submit the file by e-mail to the Industry Coordinator: yzaiter@kenes.com

No later than Wednesday, 8 April 2026 one A5 Size with one of the following formats at a resolution no less than 300 dpi: EPS, Illustrator, JPG or PDF.

Printing space: TBC

 

Promotional Email Blast – Exclusive

Sponsors entitled to an Industry Mailshot as per their signed contract, please click here for the design requirements. Please make sure to forward these guidelines to your web-designer/programmer. Please upload the HTML version of your mailshot and other relevant files together in zip folder and send us everything with the subject line to Youcef Zaiter at yzaiter@kenes.com later than Friday, 3 April

Important notes for Mailshots:

• It is not allowed to use the society logo.
• The event’s banner will be added to the webmail’s header by Kenes.
• The “From” field will be “ISPPD-14 Supporters”.
• The exact launch date will be determined by Kenes in due course.
• The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
• Content received after the deadline may be processed for an additional fee.

 

Advert in the Mobile App 

Symposium supporters have the option to create signage promoting their symposium according to the below guidelines.

Session Hall Signage 

• Self-Standing Sign at the Entrance
  One stand-alone sign to be placed at the entrance of the session hall 30 minutes prior to the sessions published start time.
• 1 x free standing vertical sign to be placed on/next to the stage. Maximum dimensions: 85cm wide x 200cm high.

 

Self-standing signage in the Exhibition Area

The Supporter is entitled to place one sign (W85cm x H200cm) advertising the Symposium on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Kenes Staff.

Due to CME/CPD accreditation criteria, you may not place signage advertising your symposium in any other locations unless coordinated with Kenes staff onsite

Symposium Badges

Each symposium organizer is entitled up to 10 Symposium badges which allow access to their Industry Session only. These badges will not display individual names.
Symposium badges will be prepared upon request only and can be collected at the Registration desk 2 hours prior to start of your Industry session. Symposium Badges needs to be returned to the Registration desk after the session has ended.

Wi-Fi

ISPPD will provide free Wi‐Fi access to all visitors, suitable for basic web browsing. Should you require an internet connection for your exhibition booth or meeting room, we would recommend ordering a wireless or wired connection, at an extra cost, to guarantee a high‐quality service inclusive of technical support.

For ordering Wired Connection and Dedicated Wi-Fi, please contact the Industry Coordinator Youcef Zaiter at yzaiter@kenes.com

Important notes:

• Please be advised that all WLAN networks will be created exclusively by the official Internet provider.
• The Organizers/Venue retain the right to shut down any WLAN networks created individually.
• Please be advised that creating private Wi‐Fi network at the booths or meeting rooms is not allowed.
• The Venue and the Organizers reserve the rights to discontinue any activity which interfere with the hall Wi‐Fi coverage.

Meeting Rooms / Hospitality Rooms

Supporters interested in renting a meeting room during ISPPD 2026 Conference should contact Industry Liaison & Sales, Ms. Sherwin Gentle: sgentle@kenes.com

Supporters, who have rented a meeting room: please contact the Industry coordinator Youcef Zaiter yzaiter@kenes.com with your preferred setup for the room and how many participants are expected.

Meeting room Setup changes deadline: Friday, 17 April

Important note: if you need a special setup, different from the default ones (U-shape, boardroom or theatre), please let us know as soon as possible 

• AV is not included in the price and can be ordered from the Conference AV coordinator.
  • Kindly contact Mike Perchig at nest@nest-av.com.
  • Deadline for ordering AV for your meeting room is: Friday, 24 April (orders received after the deadline will incur rush fees, subject to items availability)
  • Kindly specify the name of the Sponsor/Exhibitor when approaching the AV coordinator.
• F&B is not included in the price and can be ordered directly from the Catering Agency.
  • Catering is exclusive to Bella Center Copenhagen.
  • Kindly contact ISPPD2026meetings@bellacenter.dk
  • Catering Order Form for Meeting Rooms: available HERE. The completed order form should be sent to ISPPD2026meetings@bellacenter.dk
  • Deadline: Friday, 17 April(orders received after the deadline will incur surcharge, see below, and are subject to items availability)
    • Orders received after 17 April: subject to a 25% surcharge.
  • Kindly specify the name of the Sponsor/Exhibitor when approaching the Caterer.

Parking

Click here for detailed information on how to get to Bella Center and parking information.

Waste Disposal

Please note that it is the supporter’s responsibility to leave the symposium hall in a clean and tidy manner once the symposium has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of the symposium. Any discarded waste, including promotional material, left behind will be removed by the conference organizers at the expense of the supporter concerned.

Hostesses & Temporary Staff Hire

Supporters who wish to order hostess services for their symposium, are welcome to do so directly with Moving Talent EU:
Moving Talent EU
Viktor Oldenburg
viktor@movingtalent.eu
+45 29 72 04 42
Deadline: February 18, 2026

Blackout Policy

We respectfully request that all supporters (sponsors, exhibitors, special interest groups, and other stakeholders) comply with the Conference blackout policy and refrain from holding organized meetings or events in parallel to the scientific program. Click here to view the Conference program.

Maximize your Participant Experience – Use our innovative technologies for your Symposium

At Kenes, we take pride in enhancing your symposium experience through our innovative technologies. Our wide array of quality onsite technology products and services are designed to maximize participant engagement and interaction during symposium sessions.

We offer:

• Live Streaming Services: Elevate your symposium further by leveraging our live streaming services. Extend your reach beyond the physical venue and connect with a global audience in real-time.
• Voting, Evaluations, and More: Our products are tailored to increase participant interaction, ensuring a dynamic and engaging symposium experience.
• Translation Services in any Language: Choose between traditional methods involving local interpreters and headphone receivers or opt for our cutting-edge AI-powered solution. With the latter, participants can effortlessly access live translations and captions by scanning a QR code on their mobile phones.

We understand that each symposium is unique. Contact us  to discuss your specific requirements, and we’ll create a customized solution to meet your needs.

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.

Please contact us to discuss your needs and our relevant solutions.

The Shipping instructions are designed to assist you with the movement of exhibits and stand materials for ISPPD 2026.
Failure to comply with these instructions and deadlines, may cause unnecessary delays in handling / clearance and additional expenses being incurred.

For security, insurance, and efficiency reasons DSV is the exclusive agent nominated by the organizer for move in and move out handling of empties for the conference.

Exhibitors and booth builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with DSV.

Insurance of Goods

All cargo should be insured from point of origin.

Exhibition Goods and Display Materials

Please Note: All advanced shipments and deliveries to the DSV warehouse, including by courier, must be coordinated with DSV.

For shipping instructions, please click here.

For Tariff, please click here.

For Quotation form, please click here.

Freight Handling & Customs Clearance Agent