Payments Cancellation Terms & Conditions

Applications for Sponsor and/or Exhibition must be made in writing with the booking form.

CONTRACTS & CONFIRMATION

SPONSORS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.

SUPPORT TERMS & CONDITIONS​​

Terms and Conditions (TERMS AND CONDITIONS.pdf) of Sponsor will be included in the contract as well.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display. ​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

​CANCELLATION / MODIFICATION POLICY

Cancellation / modification of items must be made in writing to the Industry and Liaison Sales Associate, Mr. Sherwin Gentle at sgentle@kenes.com

The Organizers shall retain:

  • 10% of the agreed package amount if the cancellation/ modification is made before October 17, 2021, inclusive.
  • 50% of the agreed package amount if the cancellation/ modification is made between October 18, 2021 – February 24, 2022, inclusive
  • 100% of the agreed package amount if the cancellation/ modification is made after February 25, 2022 onwards.

PAYMENT TERMS & METHODS

  • 60% upon receipt of agreement and first invoice
  • 40% by December 20, 2021

All payments must be received before the start date of the Symposium. Should the Sponsor fail to complete payments prior to the commencement of the Symposium, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Reservations made less than 6 months before the Symposium, will be subject to 100% payment upon reservations.
Payment by Bank Transfer or Check – Details will be provided on the invoice.

PAYMENT STRUCTURE

ISPPD-12 will be an accredited event by the Faculty of Medicine at the University of Toronto, a policy on sponsorship applies to financial and in-kind support of accredited Continuing Professional Development activities from all sources, including for-profit, not-for-profit, and public sector sponsors and donors. Canadian Policy on Commercial Support – for events organized in Canada all funding (grants, sponsorship, and any financial support from industry) received must be sent directly to the society involved in the event and not Kenes. Therefore, please be aware that you will receive an invoice from KENES with the ISPPD banking details – do notify your finance department accordingly.

​VAT INFORMATION

No VAT will be charged.