APPLICATIONS FOR SPONSORSHIP AND/OR EXHIBITION 

All applications for sponsorship and/or exhibition must be made through our online booking portal that is accessible here.

EXHIBITORS 

Submitting a Booking through the booking portal is binding upon confirmation from the organizer. Exhibitors will receive a copy of their booking details upon submission.

SPONSORS 

After submitting a booking through the portal, a contract will be available for signature. Submitting a booking through the portal will reserve the selected items, but the agreement will only be binding upon signing the contract.

GENERAL TERMS AND CONDITIONS FOR CONGRESS SPONSORSHIP AND EXHIBITION RIGHTS 

Terms and Conditions: TERMS AND CONDITIONS.pdf 

By submitting a Booking, Sponsor accepts these Terms & Conditions and agrees that these General Terms shall be deemed incorporated by reference to the Booking. These Terms & Conditions, together with the Copy of the Booking, constitute a binding agreement between Organizer and Sponsor in respect of the sponsorship and/or exhibition rights booked under the Booking (together, the “Agreement”). In the event of a conflict between any term set out in these Terms & Conditions and the Booking, the Booking shall prevail.

PAYMENT TERMS & METHODS 

• 60% upon receipt of the Sponsorship agreement and first invoice
• 40% by November 18th, 2025

All payments must be received before the start date of the event. Should the Exhibitor fail to complete payments prior to the commencement of the event, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. ​

• Option 1: Payment by Bank Transfer (EUR). 
• Option 2: Payment by Credit Card (EUR). 

All bank charges are the responsibility of the payer. For credit card payments, a surcharge of 4% will be applied.

​CANCELLATION / MODIFICATION POLICY 

Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department:

Sherwin Gentle –  sgentle@kenes.com

The organizers shall retain:​

• 10% of the agreed package amount if the cancellation/ modification is made on or before 19th of September, 2025, inclusive
• 50% of the agreed package amount if the cancellation/ modification is made between 20th of September, 2025 – 17th of January, 2026, inclusive
• 100% of the agreed package amount if the cancellation/ modification is made from 18th of January, 2026, onwards

VAT INFORMATION 

All prices are exclusive of VAT and are subject to VAT, which will be added to the invoice.